Second+task.+On+the+Faculty+Meeting

a. What questions do you have on the power point presentation? (Find the ppt on the Resources page of this wiki) b. What other information should have been included, if any?
 * Part 1 **


 * Part 2. **** Prepare your notes for this faculty meeting. Please consider: **

a. What materials will you need to have? Who prepares them? Who makes them available? b. How long will the meeting need to be? c. What needs to be included in the faculty meeting apart from what is on the power point presentation you will get from IB? d. What happens if a workshop leader is delayed and is not present at the Faculty meeting?

====**I have tried to put together your questions and have answered them. At times, your questions or reflections have also raised new ideas or thoughts of different aspects of the Field rep role we should be looking at or revising.** ====

**a.** **What questions do you have on the power point presentation?**
 * ** This powerpoint presentation will be updated by IBEN twice a year to reflect any new info about the programmes. DP Field reps will have news on the DP but we may also add info on the other two programmes **
 * ====** The ppt slides will be set and you will not be able to change them, except those that reflect the info of a given venue (Nr. of participants, countries, etc). The ppt should be the tool that creates the common link in all events…..we want all workshop leaders to get the same information **====
 * ====** The breakfast debrief is an exit meeting with the leaders and we will work on it on 6 December (Sixth task) **====
 * ====** Any question/concern related with the logistic issues slides should be answered by the conference coordinator (receipts, meal expenses or locking rooms as this arrangement could change from venue to venue) **====


 * b. ****What other information should have been included, if any? **
 * ====** Field Reps __NO LONGER__ hold an OCC meeting for workshop participants. The OCC is an integral part of each workshop. Workshop leaders should be showing the OCC to participants and making reference to any specifics considered appropriate for the workshop they are leading **====
 * ====** If the conference coordinator has a request from a participant to change from one workshop to another, Field reps may be asked for their opinion. Please make sure you base your replies on the Global Architecture for Workshops (Cat 1, 2 and 3 audiences) **====
 * ====** Online modules on the new authorization process are not available for IB schools. This training was offered only to IB educators and the FR’s should encourage workshop leaders to go through the training if they didn’t complete it yet **====
 * ====** The slides will show only what is new in the IB (e.g. IBCC, pilot subjects), not those topics that educators already know (IB mission statement, IB Learner profile, core requirements, TOK across the hexagon) **====

**a. What materials will you need to have? Who prepares them? Who makes them available? **

 * ====** Field reps will need a laptop, an LCD projector, and the power point presentations (only for the Plenary). We are working on this to see which is the best way forward…….ppts will surely be on the REGIS………. In 2013 FR's will have a LCD projector for the Faculty meeting too **====
 * ====** Field reps should also get the following from the conference coordinator: **====
 * 1) ====** list of WSLs, ** ====
 * 2) ====<span style="font-family: Verdana,Geneva,sans-serif; font-size: 90%;">** workshop leader assignments, ** ====
 * 3) ====<span style="font-family: Verdana,Geneva,sans-serif; font-size: 90%;">** location of rooms ** ====
 * 4) ====<span style="font-family: Verdana,Geneva,sans-serif; font-size: 90%;">** any last minute changes to the printed programme ** ====
 * 5) ====<span style="font-family: Verdana,Geneva,sans-serif; font-size: 90%;">** updated participant list and attendance forms ** ====
 * 6) ====<span style="font-family: Verdana,Geneva,sans-serif; font-size: 90%;">** times that WSLs can get into rooms to set up ** ====
 * 7) ====<span style="font-family: Verdana,Geneva,sans-serif; font-size: 90%;">** internet access codes if available ** ====

<span style="font-family: Verdana,Geneva,sans-serif; font-size: 90%;">

 * ====**<span style="font-family: Verdana,Geneva,sans-serif; font-size: 90%;"> Cell number of field rep may be given to all WSLs if the venue is too big and there are many workshops **====
 * ====**<span style="font-family: Verdana,Geneva,sans-serif; font-size: 90%; text-align: justify;"> WSL packets that have not been picked up at the time of the Faculty meeting may be left by the Conference coordinator in the room where the Faculty meeting is being held. If a WSL has not arrived by the time the Faculty meeting is over, Field rep could leave it at the Front desk. **====

<span style="font-family: Verdana,Geneva,sans-serif; font-size: 90%;">**b. How long will the meeting need to be?**

 * ====**<span style="font-family: Verdana,Geneva,sans-serif; font-size: 90%; text-align: justify;"> 90 minutes may turn out to be too long at the beginning, so in 2012 we’ll probably plan for a 60 minute meeting. Our hope is to gradually change the Faculty meeting so that we can share best practice as well the logistics of the event. **====

==== <span style="font-family: Verdana,Geneva,sans-serif; font-size: 90%;">**c. What needs to be included in the faculty meeting apart from what is on the power point presentation you will get from IB?** ====
 * ====**<span style="font-family: Verdana,Geneva,sans-serif; font-size: 90%;"> Stress the importance of wearing badges at all times. Stress importance of not changing the schedule **====
 * ====**<span style="font-family: Verdana,Geneva,sans-serif; font-size: 90%; text-align: justify;"> Introduce the Global observer, if he/she was assigned to the venue, and explain his/her role **====

<span style="font-family: Verdana,Geneva,sans-serif; font-size: 90%;">**d. What happens if a workshop leader is delayed and is not present at the Faculty meeting?**

 * ** Help the co-presenter with set-up and anything else they may need.  **
 * ====** After the faculty dinner check to see whether the WSL has arrived…if YES, relax, if NO, start thinking of contingency plans……  **====
 * ====**<span style="font-family: Verdana,Geneva,sans-serif; font-size: 90%;"> If a WSL does not arrive, is called away, is ill: **====

====<span style="font-family: Verdana,Geneva,sans-serif; font-size: 90%;">** a) Identify a possible substitute who is at the venue. ** **<span style="font-family: Verdana,Geneva,sans-serif; font-size: 90%;"> Look for workshops that have co-leaders to re-assign one of the leaders; workshops that may be combined to free up a leader; possible use of field representative to step in for part of the workshop; work with IBEN to identify any local options that may be available. **==== ====<span style="font-family: Verdana,Geneva,sans-serif; font-size: 90%;">** b) If none of these solutions is readily available: present the situation at the programme faculty meeting. Many workshop leaders have more than one area / subject of expertise, and may be able to help. ** ====