Final+Comments

a) If it is just one or two participants it may be possible – after consultation with the Conference Coordinator – to switch them to the right Category (if there are Cat 1 and 2 for the same subject)
 * ** There are people in my category 2 or 3 workshops who don’t know anything about the programme. **** (from participant and WSL perspective) **

b) Ask the WSL to pair them with other participants

a) Check with conference coordinator
 * ** I haven’t got enough resources for my workshop. **

b) Check with other WSLs since it is possible that the resources got placed in the wrong room.

c) If the needed resources cannot be located, participants from the same school can be asked to share a workbook.

d) Get the electronic version from the OCC WSL area and ask for a participant to volunteer to have a electronic copy on their laptop instead of a hard copy

e) Make more copies.

a) The WSLs should first try and address the concerns, preferably at break time so as not to allow the individual to dominate the workshop.
 * ** A particular participant is disrupting the workshop. **

b) If disruption continues, the FR should step in. Observe workshop for a while ….and then talk to participant…again at break time in a private place. a) Make sure it is not a distinction between policy and practice.
 * ** A particular participant is maintaining that the WSL is incorrect in their interpretation of the IB documents. **

b) If it is really about the interpretation of the documents the WSL should ask the FR to clarify

c) If there is still a disagreement tell participants that the final word comes from the office

d) Contact the office and make sure a response is given to participants.

e) In the case of a specific subject interpretation, post the question on the OCC Forum. The Chief Examiner and the SAM can get a fast response which the leader can share in the workshop. This also makes the point that the OCC is really valuable.

The Conference coordinator is in charge. The FR talks to her to see how you can help. Do not take any decisions without consulting with Conference coordinator.
 * ** There is a major disaster in the area where the workshop is being held. **

The WSLs should change their workshop plan in any way. The last sessions should be as powerful as all the others. Participants who do stay for a full workshop should get what they came for.
 * ** Participants leaving before the workshops are over. **

Check with conference coordinator if return time to the afternoon session can be delayed
 * ** Lunch is late! **

// The audio and / or videotaping of IB professional development workshops is strictly prohibited. Anyone in breach of this policy may be asked to leave, without refund of participation fees. //
 * ** A participant is video/audio taping the workshop with his i-phone/i-pad. **

a) Please let the workshop leaders know about this concern at the faculty meeting, and ask them to re-iterate this at the beginning of their sessions.

b) If there is a breach, please give the participant a warning. If this continues after the warning, please confer with the conference coordinator regarding whether participant should be removed.

c) If anyone queries the policy, please let them know that materials in the workshops are the intellectual property of IB.


 * Two very important things: **


 * __ Field Trips at Regional Workshops __**

Workshop Leaders are not permitted to take participants off-site for any reason. IBA event insurance does not provide for this type of movement, it prevents field representatives from being able to do their job effectively, and does not allow for any Quality Assurance oversight.

**__Checking of Lanyards__**

Please work with the conference coordinator to help check lanyards of participants before they enter for breakfast or lunch. There is usually only one conference coordinator on site, and at large venues (such as New York or Los Angeles) it would be impossible for one person to do this. This should only be for the first 10 – 15 minutes as participants enter. Please consider this an opportunity to help IB staff, as well as an opportunity to be visible to participants.